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1466557

registered interest
date	26/05/2022
answering body	Department for Digital, Culture, Media and Sport
answering dept id	10
answering dept short name	Digital, Culture, Media and Sport
answering dept sort name	Digital, Culture, Media and Sport
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty's Government what agreement has been reached on the timetable for the further release of official Government documents relating to the period from 1997.
tabling member printed	Lord Blunkett
uin	HL576
answer	answer is ministerial correction date of answer 10/06/2022 answer text <p>Government records are released in line with the requirements set out in the Public Records Act 1958 and the Freedom of Information Act 2000. Each department is responsible for complying with its obligations under this legislation.</p><p>Since 2013, Government departments have been transitioning to a ‘20-year rule’ – that is, transferring selected records 20 years after they were created. This is a reduction from 30 years. Under this transition, departments should be compliant with the 20-year timeframe by the end of 2022.</p> answering member printed Lord Parkinson of Whitley Bay question first answered 10/06/2022 09:41:38 answering member 4728 label Biography information for Lord Parkinson of Whitley Bay
tabling member	395 label Biography information for Lord Blunkett

450638

registered interest
date	04/02/2016
answering body	Cabinet Office
answering dept id	53
answering dept short name	Cabinet Office
answering dept sort name	Cabinet Office
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty’s Government, further to the Written Answer by Lord Bridges of Headley on 3 February (HL4852), whether they aim to release the official records from 1987 relating to the ban on the publication of <i>Spycatcher</i> that year; and if not, when they expect those records will be released to the National Archives under the 20-year rule.
tabling member printed	Lord Lester of Herne Hill
uin	HL5939
answer	answer is ministerial correction date of answer 22/02/2016 answer text <p>As set out in my answer to the noble Lord on 3 February, the Cabinet Office is actively reviewing its remaining 1987 and 1988 files and is seeking to complete this work as quickly as possible. It would be premature to comment about what will be released until this work is complete.</p> answering member printed Lord Bridges of Headley question first answered 22/02/2016 12:24:34 answering member 4535 label Biography information for Lord Bridges of Headley
tabling member	2037 label Biography information for Lord Lester of Herne Hill

446671

registered interest
date	21/01/2016
answering body	Department for Culture, Media and Sport
answering dept id	10
answering dept short name	Culture, Media and Sport
answering dept sort name	Culture, Media and Sport
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty’s Government, further to the Written Answers by Baroness Neville-Rolfe on 13 January (HL4703 and HL4074), by what means they give public access to the grounds for retention linked to retention instruments in order to explain which official records are being withheld from transfer to the National Archives and why.
tabling member printed	Lord Lester of Herne Hill
uin	HL5327
answer	answer is ministerial correction date of answer 01/02/2016 answer text <p>I refer the noble Lord to the responses to HL4703 and HL4704. The attached Access to Public Records Manual is published by The National Archives and sets out the grounds for retention.</p> answering member printed Baroness Neville-Rolfe question first answered 01/02/2016 16:01:54 answering member 4284 label Biography information for Baroness Neville-Rolfe attachment 1 file name access-to-public-records.pdf title access to public records
tabling member	2037 label Biography information for Lord Lester of Herne Hill

445328

registered interest
date	18/01/2016
answering body	Department for Culture, Media and Sport
answering dept id	10
answering dept short name	Culture, Media and Sport
answering dept sort name	Culture, Media and Sport
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty’s Government, further to the Written Answers by Baroness Neville-Rolfe on 13 January (HL4703 and HL4704), what were the other administrative reasons for retaining documents to which she refers.
tabling member printed	Lord Lester of Herne Hill
uin	HL5092
answer	answer is ministerial correction date of answer 29/01/2016 answer text <p>The administrative grounds for retaining public records referred to in my answer to HL4703 are: records or series of records which have not been selected for transfer to The National Archives or a place of deposit, but which the department has retained after they are defined as historical records because they are required for its own administrative purposes; records or series of records that have been selected for transfer to The National Archives or place of deposit but are still required for administrative purposes; records or series of records which are awaiting appraisal or preparation for transfer.</p> answering member printed Baroness Neville-Rolfe question first answered 29/01/2016 13:43:13 answering member 4284 label Biography information for Baroness Neville-Rolfe
tabling member	2037 label Biography information for Lord Lester of Herne Hill

445329

registered interest
date	18/01/2016
answering body	Department for Culture, Media and Sport
answering dept id	10
answering dept short name	Culture, Media and Sport
answering dept sort name	Culture, Media and Sport
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty’s Government, further to the Written Answers by Baroness Neville-Rolfe on 13 January (HL4703 and HL4704), whether the decisions not to transfer records to the National Archive were in each case in accordance with the advice given by the Advisory Council on National Records and Archives, and in each case what that advice was.
tabling member printed	Lord Lester of Herne Hill
uin	HL5093
answer	answer is ministerial correction date of answer 29/01/2016 answer text <p>Yes, all decisions were made in accordance with the advice by the Advisory Council.</p> answering member printed Baroness Neville-Rolfe question first answered 29/01/2016 13:43:31 answering member 4284 label Biography information for Baroness Neville-Rolfe
tabling member	2037 label Biography information for Lord Lester of Herne Hill

444875

registered interest
date	14/01/2016
answering body	Department for Culture, Media and Sport
answering dept id	10
answering dept short name	Culture, Media and Sport
answering dept sort name	Culture, Media and Sport
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty’s Government, further to the Written Answers by Baroness Neville-Rolfe on 13 January (HL4703 and HL4704), whether they will place in the Library of the House a list of the grounds for retention linked to the relevant retention instruments.
tabling member printed	Lord Lester of Herne Hill
uin	HL5073
answer	answer is ministerial correction date of answer 20/01/2016 answer text <p>I refer the noble Lord to the response to HL4704.</p> answering member printed Baroness Neville-Rolfe question first answered 20/01/2016 12:04:52 answering member 4284 label Biography information for Baroness Neville-Rolfe
tabling member	2037 label Biography information for Lord Lester of Herne Hill

443568

registered interest
date	11/01/2016
answering body	Cabinet Office
answering dept id	53
answering dept short name	Cabinet Office
answering dept sort name	Cabinet Office
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty’s Government why the official records from 1987 relating to the ban on the publication of <i>Spycatcher</i> by Peter Wright have not been released to the National Archives under the 20-year rule.
tabling member printed	Lord Lester of Herne Hill
uin	HL4852
answer	answer is ministerial correction date of answer 03/02/2016 answer text <p>Moving from a 30 year to 20 year rule has meant a doubling of the amount of information to be considered for release. The Cabinet Office is actively reviewing the remaining 1987 and 1988 records and will complete this work as quickly as possible.</p> answering member printed Lord Bridges of Headley question first answered 03/02/2016 17:26:19 answering member 4535 label Biography information for Lord Bridges of Headley
tabling member	2037 label Biography information for Lord Lester of Herne Hill

439518

registered interest
date	17/12/2015
answering body	Department for Culture, Media and Sport
answering dept id	10
answering dept short name	Culture, Media and Sport
answering dept sort name	Culture, Media and Sport
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty’s Government, further to the Written Answer by Baroness Neville-Rolfe on 15 December (HL3615), in respect of each retention instrument, what were the reasons for deciding not to transfer records to the National Archives, and what was the subject matter of each instrument.
tabling member printed	Lord Lester of Herne Hill
uin	HL4703
answer	answer is ministerial correction date of answer 13/01/2016 answer text <p>As set out in the Public Records Act 1958 (as amended), public records selected for permanent preservation are transferred toThe National Archives or an approved place of deposit no later than 20 years after creation, unless an department is authorised to keep them for longer. Such decisions are undertakenwithadvice from the Advisory Council on National Records and Archives.</p><p>The Access to Public Records Manual published by the National Archives sets out the seven broad grounds for retention, which is attached.</p><br /><p>Retention instruments can cover multiple applicationsby departments to retain records and the number of applications covered by Lord Chancellor's Instruments 111-119 ranges from 37 to 253, which were submitted by between 8 and 15 departments.</p><br /><p>The grounds provided by departments that were given permission to retain records under Instruments 111, 113, 114 and 119 are 1,2,4 and 6. Records under Instruments 112, 115, 117 and 118 were retained on grounds 1, 4 and 6 and records under Instrument 116 were retained on grounds 4 and 6. Each of the Instruments therefore covers documents retained on grounds of national security, as well as other administrative reasons.</p><br /><p>There is a strong public interest in not releasing information which could undermine the safeguarding of national security.</p> answering member printed Baroness Neville-Rolfe question first answered 13/01/2016 16:27:39 answering member 4284 label Biography information for Baroness Neville-Rolfe attachment 1 file name access-to-public-records.pdf title National Archives Access to Public Records 2015
tabling member	2037 label Biography information for Lord Lester of Herne Hill

439519

registered interest
date	17/12/2015
answering body	Department for Culture, Media and Sport
answering dept id	10
answering dept short name	Culture, Media and Sport
answering dept sort name	Culture, Media and Sport
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty’s Government, further to the Written Answer by Baroness Neville-Rolfe on 15 December (HL3615), whether they will place retention instruments 111 to 119 in the Library of the House.
tabling member printed	Lord Lester of Herne Hill
uin	HL4704
answer	answer is ministerial correction date of answer 13/01/2016 answer text <p>As set out in the Public Records Act 1958 (as amended), public records selected for permanent preservation are transferred toThe National Archives or an approved place of deposit no later than 20 years after creation, unless an department is authorised to keep them for longer. Such decisions are undertakenwithadvice from the Advisory Council on National Records and Archives.</p><p>The Access to Public Records Manual published by the National Archives sets out the seven broad grounds for retention, which is attached.</p><p>Retention instruments can cover multiple applicationsby departments to retain records and the number of applications covered by Lord Chancellor's Instruments 111-119 ranges from 37 to 253, which were submitted by between 8 and 15 departments.</p><br /><p>The grounds provided by departments that were given permission to retain records under Instruments 111, 113, 114 and 119 are 1,2,4 and 6. Records under Instruments 112, 115, 117 and 118 were retained on grounds 1, 4 and 6 and records under Instrument 116 were retained on grounds 4 and 6. Each of the Instruments therefore covers documents retained on grounds of national security, as well as other administrative reasons.</p><br /><p>There is a strong public interest in not releasing information which could undermine the safeguarding of national security.</p> answering member printed Baroness Neville-Rolfe question first answered 13/01/2016 17:09:13 answering member 4284 label Biography information for Baroness Neville-Rolfe attachment 1 file name access-to-public-records.pdf title National Archives Access to Public Records 2015
tabling member	2037 label Biography information for Lord Lester of Herne Hill

428892

registered interest
date	17/11/2015
answering body	Department for Culture, Media and Sport
answering dept id	10
answering dept short name	Culture, Media and Sport
answering dept sort name	Culture, Media and Sport
hansard heading	Public Records
house id	2
legislature	25277 pref label House of Lords
question text	To ask Her Majesty’s Government which instruments have been used to grant exemptions from deposit in the National Archives under the Public Records Act 1958 since the introduction of the rule that closed records should be deposited after 20 years.
tabling member printed	Lord Lester of Herne Hill
uin	HL3615
answer	answer is ministerial correction date of answer 15/12/2015 answer text <p>Departments that wish to physically retain custody of records for an administrative or other reason (such as national security) for longer than the prescribed period require a retention instrument.</p><p>Since 2013, when the Government began its move towards transferring records to the National Archives when they are 20 years old, rather than 30, retention instrument numbers 111 to 119 have been approved.</p> answering member printed Baroness Neville-Rolfe question first answered 15/12/2015 15:23:45 answering member 4284 label Biography information for Baroness Neville-Rolfe
tabling member	2037 label Biography information for Lord Lester of Herne Hill