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<p>Formal, structured meetings are usually minuted, however, not all meetings need
to be minuted.</p><p> </p><p>The Cabinet Office expects that the general guidance
that departments give to their staff will help officials make judgements as to what
meetings need to be minuted, noting their Civil Service Code obligation to ‘keep accurate
official records.’ The retention policy of the Attorney General’s Office is that records
of all diaries, calendars, gifts/hospitality, Invitations, outgoing correspondence
and information on visits and speeches will be held for 5 years.</p><p> </p><p>Specific
procedures are in place for external meetings involving ministers. These are publicly
available and can be found in the <a href="https://cdn.nationalarchives.gov.uk/documents/information-management/popapersguidance2009.pdf"
target="_blank">Guidance on the management of Private Office Papers.</a></p>
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