In line with the Authorised Records Disposal Practice, records relating to financial information relating to State Visits and Addresses is kept for 5 years and then disposed of. The costs to Parliament for visits where records are available are listed in the table below. These vary depending on whether the event was held in the Royal Gallery or Robing Room. Costs of addresses in Westminster Hall are not available. It should be noted that additional costs related to translation, sound and AV services, catering and, in a number of cases, ticketing and programmes are borne by the Foreign and Commonwealth Office:<\/p>
<\/p>
Event<\/strong><\/p><\/td> Date<\/strong><\/p><\/td> Location<\/strong><\/p><\/td> Porterage<\/strong><\/p><\/td> Furnishings<\/strong><\/p><\/td> Cost of halting planned maintenance<\/strong><\/p><\/td> Flowers<\/strong><\/p><\/td> Ticketing and printing<\/strong><\/p><\/td><\/tr> State Visit by the King and Queen of The Netherlands<\/p><\/td> 23 October 2018<\/p><\/td> Royal Gallery<\/p><\/td> £7,235.00<\/p><\/td> £4,930.40<\/p><\/td> £2,500.00<\/p><\/td> £1,100.00<\/p><\/td> £109.68<\/p><\/td><\/tr> State Visit by the King and Queen of Spain<\/p><\/td> 12 July 2017<\/p><\/td> Royal Gallery<\/p><\/td> £6,169.00<\/p><\/td> £4,925.85<\/p><\/td> £3,000.00<\/p><\/td> £480.00<\/p><\/td> n/a<\/p><\/td><\/tr> Address by President of Columbia<\/p><\/td> 1 November 2016<\/p><\/td> Robing Room<\/p><\/td> £3,046.00<\/p><\/td> £2,907.48<\/p><\/td> n/a<\/p><\/td> £540.00<\/p><\/td> n/a<\/p><\/td><\/tr> Address by President of Indonesia<\/p><\/td> 19 April 2016<\/p><\/td> Robing Room<\/p><\/td> £3,046.00<\/p><\/td> £490.00<\/p><\/td> n/a<\/p><\/td> £462.00<\/p><\/td> n/a<\/p><\/td><\/tr> Speech by Prime Minister of India<\/p><\/td> 12 November 2015<\/p><\/td> Royal Gallery<\/p><\/td> £2,350.00<\/p><\/td> £6,965.76<\/p><\/td> n/a<\/p><\/td> £418.00<\/p><\/td> n/a<\/p><\/td><\/tr> Address by the Prime Minister of China<\/p><\/td> 20 October 2015<\/p><\/td> Royal Gallery<\/p><\/td> £5,800.00<\/p><\/td> £8,678.85<\/p><\/td> £1,300.00<\/p><\/td> £418.00<\/p><\/td> n/a<\/p><\/td><\/tr> State Visit by the President of Mexico<\/p><\/td> 3 March 2015<\/p><\/td> Robing Room<\/p><\/td> £3,046.00<\/p><\/td> £1,497.00<\/p><\/td> n/a<\/p><\/td> £740.00<\/p><\/td> n/a<\/p><\/td><\/tr> Address by the President of Singapore<\/p><\/td> 21 October 2014<\/p><\/td> Robing Room<\/p><\/td> £3,046.00<\/p><\/td> £941.16<\/p><\/td> n/a<\/p><\/td> £470.00<\/p><\/td> n/a<\/p><\/td><\/tr> Address by the President of Ireland<\/p><\/td> 8 April 2014<\/p><\/td> Royal Gallery<\/p><\/td> £5,450.00<\/p><\/td> £2,703.50<\/p><\/td> n/a<\/p><\/td> £300.00<\/p><\/td> n/a<\/p><\/td><\/tr> Address by the Chancellor of Germany<\/p><\/td> 27 February 2014<\/p><\/td> Royal Gallery<\/p><\/td> £5,450.00<\/p><\/td> £3,110.00<\/p><\/td> n/a<\/p><\/td> £300.00<\/p><\/td> n/a<\/p><\/td><\/tr><\/tbody><\/table> <\/p>"}
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