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1061032

registered interest
date	14/02/2019
answering body	Ministry of Defence
answering dept id	11
answering dept short name	Defence
answering dept sort name	Defence
hansard heading	Ministry of Defence: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Defence, how many records his Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221664
answer	answer is ministerial correction date of answer 20/02/2019 answer text <p>Some 9.8 million records have reached the time limit for their transfer to The National Archives. Of these, some 9.5 million are historic Service personnel records held under a Retention Instrument from the Advisory Council on National Records and Archives until 2028.</p> answering member constituency Bournemouth East answering member printed Mr Tobias Ellwood question first answered 20/02/2019 16:00:05 answering member 1487 label Biography information for Mr Tobias Ellwood
tabling member	4417 label Biography information for Deidre Brock

1061170

registered interest
date	14/02/2019
answering body	Home Office
answering dept id	1
answering dept short name	Home Office
answering dept sort name	Home Office
hansard heading	Home Office: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for the Home Department, how many records his Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221698
answer	answer is ministerial correction date of answer 22/02/2019 answer text <p>The information requested could only be obtained at disproportionate cost, as this would require a manual search through individual files to identify the number of records held.</p> answering member constituency Louth and Horncastle answering member printed Victoria Atkins question first answered 22/02/2019 13:19:17 answering member 4399 label Biography information for Victoria Atkins
tabling member	4417 label Biography information for Deidre Brock

1061171

registered interest
date	14/02/2019
answering body	Foreign and Commonwealth Office
answering dept id	16
answering dept short name	Foreign and Commonwealth Office
answering dept sort name	Foreign and Commonwealth Office
hansard heading	Foreign and Commonwealth Office: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Foreign and Commonwealth Affairs, how many records his Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221699
answer	answer is ministerial correction date of answer 22/02/2019 answer text <p>The Foreign and Commonwealth Office (FCO) is not able to calculate the number of records it holds which are dated 31 December 1994 or earlier without incurring disproportionate cost. However, the FCO does publish information about its archive holdings and record release programme at <a href="http://www.gov.uk/archive-records" target="_blank">www.gov.uk/archive-records</a>. This includes an inventory with estimates of FCO archive holdings at file (rather than record) level as well the date ranges of our archive record collections. An updated version of the FCO archive inventory will be published this year.</p><p>The FCO is committed to compliance with the Public Records Act. Any files which have passed their review date and which are still held by the FCO are retained in compliance with the Act under a legal instrument.</p> answering member constituency Rutland and Melton answering member printed Sir Alan Duncan question first answered 22/02/2019 14:36:02 answering member 343 label Biography information for Sir Alan Duncan
tabling member	4417 label Biography information for Deidre Brock

1061172

registered interest
date	14/02/2019
answering body	Cabinet Office
answering dept id	53
answering dept short name	Cabinet Office
answering dept sort name	Cabinet Office
hansard heading	Cabinet Office: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Minister for the Cabinet Office, how many records his Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221700
answer	answer is ministerial correction date of answer 22/02/2019 answer text <p>The Cabinet Office is committed to meeting its obligations under the Public Records Act 1958 and we now release more records more often than ever before. The Cabinet Office is currently on track to transfer records on time as we transition to the 20 year rule. This year we will open records from 1995 and 1996 in compliance with the Public Records Act.</p><p>However, the Cabinet Office does not hold information about the number of individual records held so this figure could only be provided at disproportionate cost by counting each individual record. Records are retained in accordance with the requirements of the Public Records Act 1958.</p><p>The National Archives has recently assessed the Prime Ministerial and Cabinet Office’s compliance with the Public Records Act as good: http://www.nationalarchives.gov.uk/information-management/manage-information/ima/ima-reports-action-plans/</p> answering member constituency Norwich North answering member printed Chloe Smith question first answered 22/02/2019 10:33:24 answering member 1609 label Biography information for Chloe Smith
tabling member	4417 label Biography information for Deidre Brock

1061173

registered interest
date	14/02/2019
answering body	Department for International Development
answering dept id	20
answering dept short name	International Development
answering dept sort name	International Development
hansard heading	Department for International Development: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for International Development, how many records her Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221701
answer	answer is ministerial correction date of answer 20/02/2019 answer text <p>7,680 records (files) have reached the relevant time limit (31 December 2018), where they have still to be reviewed for either transfer to The National Archives for permanent preservation or disposal.</p><p> </p> answering member constituency West Worcestershire answering member printed Harriett Baldwin question first answered 20/02/2019 15:00:37 answering member 4107 label Biography information for Dame Harriett Baldwin
tabling member	4417 label Biography information for Deidre Brock

1061174

registered interest
date	14/02/2019
answering body	Department for Business, Energy and Industrial Strategy
answering dept id	201
answering dept short name	Business, Energy and Industrial Strategy
answering dept sort name	Business, Energy and Industrial Strategy
hansard heading	Department for Business, Energy and Industrial Strategy: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Business, Energy and Industrial Strategy, how many records his Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221702
answer	answer is ministerial correction date of answer 20/02/2019 answer text <p>The volume of BEIS’ legacy public records that predate 1994 is currently being reassessed as part of the annual Information Management Report. The deadline for this report is 1st March 2019 which, when published, will provide exact figures on how many legacy records BEIS holds and how many of those are agreed for transfer to The National Archives (TNA).</p><p> </p><p>However, internal analysis took place in late 2018 and showed that 3853 records have been reviewed and are agreed for transfer to TNA. In addition to these, 2611 have reached their time limit but have yet to be reviewed and 10125 records have been reviewed and selected for destruction.</p><p> </p><p>TNA records show that all BEIS legacy records are held under a Retention Instrument (RI) covering 10599 BIS records and 1635 DECC records (RI 130, signed 20th December 2017, expires 31<sup>st</sup> December 2019). This information is published by TNA and is therefore publicly available. Following the machinery of government changes in July 2016, which occurred following the general election, a number of these records transferred out of BEIS to Other Government Departments and the remaining records are/have been reviewed as part of the plan to reduce our legacy records (i.e. those older than the maximum period records can be retained for) and, so far, the total has reduced by over 60%. The plan to address the backlog was agreed by TNA and published, and we have since been providing updates to the Advisory Council and will be expected to provide a full update again in July 2019.</p> answering member constituency Watford answering member printed Richard Harrington question first answered 20/02/2019 16:52:59 answering member 4068 label Biography information for Lord Harrington of Watford
tabling member	4417 label Biography information for Deidre Brock

1061177

registered interest
date	14/02/2019
answering body	Attorney General
answering dept id	88
answering dept short name	Attorney General
answering dept sort name	Attorney General
hansard heading	Attorney General: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Attorney General, how many records his Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221705
answer	answer is ministerial correction date of answer 21/02/2019 answer text <p>The Attorney General’s Office are currently holding 32 records that have reached their time limit for transfer to The National Archives which will be declared to The National Archive as part of the normal annual reporting process.</p> answering member constituency South Swindon answering member printed Robert Buckland question first answered 21/02/2019 12:10:06 answering member 4106 label Biography information for Sir Robert Buckland
tabling member	4417 label Biography information for Deidre Brock

1061179

registered interest
date	14/02/2019
answering body	Department for Work and Pensions
answering dept id	29
answering dept short name	Work and Pensions
answering dept sort name	Work and Pensions
hansard heading	Department for Work and Pensions: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Work and Pensions, how many records her Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221707
answer	answer is ministerial correction date of answer 19/02/2019 answer text <p>DWP reviewed 45,981 files in 2018 and transferred 1369 files to The National Archives (TNA) in October 2018. 3205 files are due to be transferred to the TNA in March 2019.</p><p>DWP has 569 files that are awaiting review, these files have start dates pre-1995. Some of these files may be selected for transfer to the TNA.</p> answering member constituency North Swindon answering member printed Justin Tomlinson question first answered 19/02/2019 17:58:26 answering member 4105 label Biography information for Justin Tomlinson
tabling member	4417 label Biography information for Deidre Brock

1061180

registered interest
date	14/02/2019
answering body	Scotland Office
answering dept id	2
answering dept short name	Scotland
answering dept sort name	Scotland
hansard heading	Scotland Office: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Scotland, how many records his Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221708
answer	answer is ministerial correction date of answer 22/02/2019 answer text <p>The Office of the Secretary of State for Scotland was created in 1999. Records from 1999 will be transferred by 2022, as stipulated by the Public Records (Transfer to the Public Record Office) (Transitional and Saving Provisions) Order 2014.</p> answering member constituency Dumfriesshire, Clydesdale and Tweeddale answering member printed David Mundell question first answered 22/02/2019 09:06:54 answering member 1512 label Biography information for David Mundell
tabling member	4417 label Biography information for Deidre Brock

1061181

registered interest
date	14/02/2019
answering body	Treasury
answering dept id	14
answering dept short name	Treasury
answering dept sort name	Treasury
hansard heading	Treasury: Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Chancellor of the Exchequer, how many records his Department holds that have reached the time limit for their transfer to the National Archives but have not been transferred.
tabling member constituency	Edinburgh North and Leith
tabling member printed	Deidre Brock
uin	221709
answer	answer is ministerial correction date of answer 21/02/2019 answer text <p>HM Treasury currently holds the following legacy records (pre-1994):</p><p> </p><table><tbody><tr><td><p>23,310</p></td><td><p>- Records still to be reviewed, retained by means of Retention Instrument</p></td></tr><tr><td><p>9,645</p></td><td><p>- Records selected for transfer to The National Archives, retained by means of Retention Instrument</p></td></tr><tr><td><p>55,600</p></td><td><p>- Records awaiting destruction</p></td></tr><tr><td><p>11,774</p></td><td><p>- Records planned for transfer in calendar year 2019</p></td></tr><tr><td><p>13</p></td><td><p>- Records retained for an inquiry or investigation</p></td></tr><tr><td><p>526</p></td><td><p>- Records and extracts retained from transferred records</p></td></tr></tbody></table><p> </p> answering member constituency Newark answering member printed Robert Jenrick question first answered 21/02/2019 16:33:37 answering member 4320 label Biography information for Robert Jenrick
tabling member	4417 label Biography information for Deidre Brock