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92102

registered interest
date	26/09/2014
answering body	Attorney General
answering dept id	88
answering dept short name	Attorney General
answering dept sort name	Attorney General
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Attorney General, what targets have been set for the release of The Law Officers' Departments' material to the National Archives; what progress has been made in meeting those targets; and how many staff in The Law Officers' Departments are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209604
answer	answer is ministerial correction date of answer 14/10/2014 answer text <p>The Attorney General’s Office and the HM Crown Prosecution Service do not have any internal targets for the release of material to the National Archives (TNA) beyond the normal annual transfer. Neither office has anyone working full time on the transfer of material to TNA.</p><p> </p><p> </p><p> </p><p>The Serious Fraud Office, which was formed in 1988, is currently undertaking an extensive review of all aspects of data and record retention and disposal, including transfer of material to the TNA under the 20 year rule. A number of staff are engaged in this work but it is not possible to separate staff resources involved in reviewing records for transfer from the overall staff resources involved in the review.</p><p> </p><p><em> </em></p><p> </p><p>The Crown Prosecution Service (CPS) has an internal target to transfer approximately 80 criminal case files per calendar year to the TNA. To date the CPS has transferred cases up to 1977.</p><p> </p><p> </p><p> </p><p>To meet the transitional timetable for moving from the 30 to 20 year rule, the CPS has outsourced the work required to prepare cases for permanent preservation for the years 1978 to 1984. 1978 cases will be ready for transfer to TNA by January, 2015. For 1979 to 1984 cases, applications for closure will be put before the next Lord Chancellor’s Advisory Council meeting in February, 2015.</p><p> </p><p> </p><p> </p><p>The CPS has two full time case reviewers.</p><p> </p><p><em> </em></p><p> </p><p>In 2013 the Treasury Solicitor’s Department (TSol) transferred 10 records to The TNA under the 20 year rule. TSol will meet the targets set to transfer records to TNA this year. An outstanding backlog of 300 files identified prior to the introduction of the 20 year rule was also transferred to TNA during 2013.</p><p> </p><p> </p><p> </p><p>There are currently two staff in TSol engaged in reviewing records for that purpose.</p><p> </p> answering member constituency South Swindon answering member printed Mr Robert Buckland question first answered 14/10/2014 14:00:40 answering member 4106 label Biography information for Sir Robert Buckland
tabling member	513 label Biography information for Lord Beith

92112

registered interest
date	26/09/2014
answering body	Department for Business, Innovation and Skills
answering dept id	26
answering dept short name	Business, Innovation and Skills
answering dept sort name	Business, Innovation and Skills
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Business, Innovation and Skills, what targets have been set for the release of his Department's material to the National Archives; what progress has been made in meeting those targets; and how many staff in his Department are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209603
answer	answer is ministerial correction date of answer 14/10/2014 answer text <p>All BIS records are released to the National Archives in accordance with the Public Record Act and the 20 year rule (previously 30 years).</p><p>All BIS records have been re-dated for review from 30 to 20 years.</p><p>There are two full time EO members of staff (and one HEO manager) working on record review. The team review BIS and DECC records – as part of a K&amp;I shared service.</p> answering member constituency East Dunbartonshire answering member printed Jo Swinson question first answered 14/10/2014 11:53:14 answering member 1513 label Biography information for Jo Swinson
tabling member	513 label Biography information for Lord Beith

92131

registered interest
date	26/09/2014
answering body	Cabinet Office
answering dept id	53
answering dept short name	Cabinet Office
answering dept sort name	Cabinet Office
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Minister for the Cabinet Office, what targets have been set for the release of his Department's material to the National Archives; what progress has been made in meeting those targets; and how many staff in his Department are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209605
answer	answer is ministerial correction date of answer 14/10/2014 answer text <p>The Cabinet Office, in line with government policy, has begun the transition towards releasing records when they are 20 years old. The Department is on target to complete this process by 2022 by delivering two years’ worth of government records to the National Archives each year.</p><p>Approximately 20 members of staff are engaged in some capacity to ensure and maintain this progress.</p><p> </p> answering member constituency Horsham answering member printed Mr Francis Maude question first answered 14/10/2014 07:03:17 answering member 115 label Biography information for Lord Maude of Horsham
tabling member	513 label Biography information for Lord Beith

92141

registered interest
date	26/09/2014
answering body	HM Treasury
answering dept id	14
answering dept short name	Treasury
answering dept sort name	CaTreasury
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask Mr Chancellor of the Exchequer, what targets have been set for the release of his Department's material to the National Archives; what progress has been made in meeting those targets; and how many staff in his Department are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209618
answer	answer is ministerial correction date of answer 14/10/2014 answer text <p><strong>Targets</strong></p><p>Treasury is working with the National Archives (TNA) to ensure that legacy records are reviewed and transferred in line with statutory requirements. Targets are as follows:</p><p>- To review and transfer all archives up to and including 1984 by January 2014</p><p>- To review and transfer archives from 1985 and 1986 in January 2015</p><p>- To routinely review and transfer 2 years’ worth of archives every year from 2016 until 2022</p><p>- By 2023 to be routinely reviewing and transferring archives to TNA, no later than 20 years after they are closed</p><p> </p><p><strong>Progress</strong></p><p>Treasury has made progress in transferring both policy and private office records to TNA, though is currently running one year behind target. We expect to complete review and transfer of archives up to 1984 by March 2015, and archives from 1985 to 1986 by March 2016.</p><p> </p><p><strong>Resources</strong></p><p>Treasury is working with an external supplier on review and transfer work. In-house support is comprised of 1 project manager and 2 records reviewers.</p><p> </p><p> </p> answering member constituency South Northamptonshire answering member printed Andrea Leadsom question first answered 14/10/2014 15:31:51 answering member 4117 label Biography information for Andrea Leadsom
tabling member	513 label Biography information for Lord Beith

92149

registered interest
date	26/09/2014
answering body	Department for Communities and Local Government
answering dept id	7
answering dept short name	Communities and Local Government
answering dept sort name	Communities and Local Government
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Communities and Local Government, what targets have been set for the release of his Department's material to the National Archives; what progress has been made in meeting those targets; and how many staff in his Department are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209606
answer	answer is ministerial correction date of answer 14/10/2014 answer text <p>Over the 10 year period for the release of material to the National Archives to meet the transition to the 20 Year Rule, the estimated number of files DCLG will transfer to the National Archives, based on current holdings, is as follows:<br><br></p><table><tbody><tr><td><p>Year</p></td><td><p>2012<br>2013</p></td><td><p>2013<br>2014</p></td><td><p>2014<br>2015</p></td><td><p>2015<br>2016</p></td><td><p>2016<br>2017</p></td><td><p>2017<br>2018</p></td><td><p>2018<br>2019</p></td><td><p>2019<br>2020</p></td><td><p>2020<br>2021</p></td><td><p>2021<br>2022</p></td></tr><tr><td><p><br>Target transfers</p></td><td><p><br>362</p></td><td><p><br>797</p></td><td><p><br>284</p></td><td><p><br>254</p></td><td><p><br>254</p></td><td><p><br>220</p></td><td><p><br>172</p></td><td><p><br>210</p></td><td><p><br>280</p></td><td><p><br>288</p></td></tr><tr><td><p><br>Actual transfers</p></td><td><p><br>362</p></td><td><p><br>797</p></td><td> </td><td> </td><td> </td><td> </td><td> </td><td> </td><td> </td><td> </td></tr></tbody></table><p> </p><p><br>The actual number of files transferred may vary depending on the number of files identified for final deposit with the National Archives. Records review, including sensitivity reviewing, forms an element of the work of several staff, and amounts to 2 full time equivalent staff members in total.</p> answering member constituency Keighley answering member printed Kris Hopkins question first answered 14/10/2014 15:52:27 answering member 4043 label Biography information for Kris Hopkins
tabling member	513 label Biography information for Lord Beith

92154

registered interest
date	26/09/2014
answering body	Department for Culture Media and Sport
answering dept id	10
answering dept short name	Culture, Media and Sport
answering dept sort name	Culture, Media and Sport
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Culture, Media and Sport, what targets have been set for the release of his Department's material to the National Archives; what progress has been made in meeting those targets; and how many staff in his Department are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209607
answer	answer is ministerial correction date of answer 14/10/2014 answer text <p>Ongoing work with TNA is allowing the Department to develop a plan to assess the volume of work in this area and the resource needed for DCMS to meet it’s commitments. We would expect to be in a position to set out targets in time for the May 2015 Record Transfer Report.</p> answering member constituency Maidstone and The Weald answering member printed Mrs Helen Grant question first answered 14/10/2014 16:31:14 answering member 4018 label Biography information for Mrs Helen Grant
tabling member	513 label Biography information for Lord Beith

92176

registered interest
date	26/09/2014
answering body	Ministry of Defence
answering dept id	11
answering dept short name	Defence
answering dept sort name	Defence
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Defence, what targets have been set for the release of his Department's material to the National Archives; what progress has been made in meeting those targets; and how many staff in his Department are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209608
answer	answer is ministerial correction date of answer 15/10/2014 answer text <p>The Ministry of Defence (MOD) has set a target of preparing 10,000 records for transfer to The National Archives in the period 1 April 2014 – 31 March 2015. As at 1 October 2014 the MOD has prepared over 5,000 records, and is on course to achieve 10,000 by 31 March 2015. There are 14 Departmental staff engaged in the review, selection and release of MOD records to The National Archives.</p> answering member constituency Broxtowe answering member printed Anna Soubry question first answered 15/10/2014 15:03:54 answering member 3938 label Biography information for Anna Soubry
tabling member	513 label Biography information for Lord Beith

92195

registered interest
date	26/09/2014
answering body	Department for Education
answering dept id	60
answering dept short name	Education
answering dept sort name	Education
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Education, what targets have been set for the release of her Department's material to the National Archives; what progress has been made in meeting those targets; and how many staff in her Department are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209609
answer	answer is ministerial correction date of answer 14/10/2014 answer text <p>The Department for Education is currently meeting its targets to release two years’ worth of records every year from 2013 until 2022. This follows the transitional timetable for moving from a 30-year to a 20-year rule for the release of education records to the National Archives. Information on progress is published every spring and autumn, and is available on the National Archives website at:</p><p><a href="http://www.nationalarchives.gov.uk/about/record-transfer-report.htm" target="_blank">www.nationalarchives.gov.uk/about/record-transfer-report.htm</a></p><p>There are three staff who review records, all of whom also perform other duties.</p> answering member constituency Bognor Regis and Littlehampton answering member printed Mr Nick Gibb question first answered 14/10/2014 15:04:13 answering member 111 label Biography information for Nick Gibb
tabling member	513 label Biography information for Lord Beith

92199

registered interest
date	26/09/2014
answering body	Department for Energy and Climate Change
answering dept id	63
answering dept short name	Energy and Climate Change
answering dept sort name	Energy and Climate Change
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Energy and Climate Change, what targets have been set for the release of his Department's material to the National Archives; what progress has been made in meeting those targets; and how many staff in his Department are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209610
answer	answer is ministerial correction date of answer 17/10/2014 answer text <p>Core DECC records are released to The National Archives in accordance with the Public Records Act 1958, and the review and transfer process has been rescheduled to reflect the reduction of the 30 year release period to 20 years. Review is undertaken by BIS as a shared service using 0.75 FTE.</p><p>DECC also has responsibility for records created by the National Coal Board. Due to the size and complexity of this material, these records are now covered by a Lord Chancellor’s Instrument until 2023 and DECC has a rolling programme of review and transfer, agreed and monitored by The National Archives. Review is contacted out and undertaken by 1.5 FTEs, and is due for completion by 2023.</p> answering member constituency Hastings and Rye answering member printed Amber Rudd question first answered 17/10/2014 13:36:08 answering member 3983 label Biography information for Amber Rudd
tabling member	513 label Biography information for Lord Beith

92243

registered interest
date	26/09/2014
answering body	Department of Health
answering dept id	17
answering dept short name	Health
answering dept sort name	Health
hansard heading	Public Records
house id	1
legislature	25259 pref label House of Commons
question text	To ask the Secretary of State for Health, what targets have been set for the release of his Department's material to the National Archives; what progress has been made in meeting those targets; and how many staff in his Department are engaged in reviewing records for that purpose.
tabling member constituency	Berwick-upon-Tweed
tabling member printed	Sir Alan Beith
uin	209611
answer	answer is ministerial correction date of answer 17/10/2014 answer text <p>The Department has two full-time reviewers, supported by a team leader. The Department is recruiting two additional full-time staff as sensitivity reviewers to support the transfer of records to The National Archives.</p><p> </p><p> </p><p> </p><p>Departmental progress is reported to The National Archives on a bi-annual basis and is available on their website at:</p><p> </p><p> </p><p> </p><p><a href="http://www.nationalarchives.gov.uk/about/record-transfer-report.htm" target="_blank">http://www.nationalarchives.gov.uk/about/record-transfer-report.htm</a></p><p> </p> answering member constituency Central Suffolk and North Ipswich answering member printed Dr Daniel Poulter question first answered 17/10/2014 13:23:55 answering member 3932 label Biography information for Dr Dan Poulter
tabling member	513 label Biography information for Lord Beith