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1249913

	registered interest
	date	05/11/2020
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, what (a) artificial intelligence and (b) machine learning projects are being (i) undertaken and (ii) considered for his Department.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	112082
	answer	answer is ministerial correction date of answer 12/11/2020 answer text <p>The department does not use Artificial Intelligence (AI) or Machine Learning (ML) in the true definition across its services. The department has an Analytical Platform which spots trends and create links between data sets; however, this wouldn’t fall under either category. A case study on the Analytical Platform can be found here:</p><p> </p><p><a href="https://www.gov.uk/guidance/choose-tools-and-infrastructure-to-make-better-use-of-your-data#case-study---using-data-science-with-the-ministry-of-justice-analytical-platform" target="_blank">https://www.gov.uk/guidance/choose-tools-and-infrastructure-to-make-better-use-of-your-data#case-study---using-data-science-with-the-ministry-of-justice-analytical-platform</a></p><p> </p><p>With its analytical platform, the department has built a set of tools that provide the basis for the potential development of AI/ML tools, and alongside this, we are undertaking a project that builds on the Office for Artificial Intelligence guidance to develop practical tools and governance to support the ethical development of any future AL/ML project. The Government’s Data Ethics Framework and ‘Guide to Using AI in the Public Sector’, alongside other guidance are available on GOV.UK, to support ethical and safe use of algorithms in the public sector.</p><p> </p><p>The Department continues to review where artificial intelligence or machine learning would add value to undertaking its duties. In most circumstances we use software in place of machine learning or Artificial Intelligence.</p> answering member constituency Cheltenham answering member printed Alex Chalk question first answered 12/11/2020 13:27:06 answering member 4481 label Biography information for Alex Chalk
	tabling member	4463 label Biography information for Chris Stephens

1645132

	registered interest
	date	15/06/2023
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	hansard heading	Ministry of Justice: Access to Work Programme
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, whether an Access to Work scheme has been implemented in their Department.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	189855
	answer	answer is ministerial correction date of answer 22/06/2023 answer text <p>Access to Work is a demand-led, personalised discretionary grant, administered by the Department for Work and Pensions, which contributes to the disability-related extra costs of working faced by disabled people and those with a health condition in the workplace that are beyond standard reasonable adjustments. It does not replace an employer’s duty under the Equality Act 2010 to make reasonable adjustments.</p><p>In April 2022, all government departments, including the Ministry of Justice, took over responsibility for providing adjustments that would previously have been funded through Access to Work for civil servants working in their department.</p><p>The Ministry of Justice has not replicated the Access to Work Scheme but has increased the scope, volume and funding of its workplace adjustments provision for its staff, including an in-house workplace adjustment service. The department also provides adjustment support for candidates applying for roles based on their individual needs.</p><p>The Ministry of Justice provides individual focused support, with similar aims to those of the Department for Work and Pension`s Access to Work Scheme, which is dedicated to fully supporting our people by ensuring they have workplace adjustments they require.</p> answering member constituency Finchley and Golders Green answering member printed Mike Freer question first answered 22/06/2023 08:50:46 answering member 4004 label Biography information for Mike Freer
	tabling member	4463 label Biography information for Chris Stephens

1582289

	registered interest
	date	31/01/2023
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	hansard heading	Ministry of Justice: Conditions of Employment
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, if they will take steps to (a) publish an equality impact assessment and (b) consult with trade unions when proposing new HR policies for their Department; and if they will make a statement.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	136663
	answer	answer is ministerial correction date of answer 08/02/2023 answer text <p>The MoJ consults with Trade Unions in accordance with best practice and adherence to employment legislation. Equality Impact Assessments are developed for MoJ policies and published internally.</p><p> </p><p>The MoJ has no legal or business reason to externally publish an equality impact assessment as this is not required to comply with the obligations set out in the Equality Act 2010.</p> answering member constituency Finchley and Golders Green answering member printed Mike Freer question first answered 08/02/2023 12:32:35 answering member 4004 label Biography information for Mike Freer
	tabling member	4463 label Biography information for Chris Stephens

1433770

	registered interest
	date	21/02/2022
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	hansard heading	Ministry of Justice: Coronavirus
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, if he will make it his policy to mandate individual risk assessments for all employees in his Department before they return to the workplace following the easing of covid-19 restrictions; and how many individual risk assessments for people returning to work have been conducted by his Department as of 21 February 2022.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	126713
	answer	answer is ministerial correction date of answer 24/02/2022 answer text <p>All employers are required to conduct a health and safety risk assessment that includes the risks of COVID-19 in the workplace. Within the Civil Service, managers are also encouraged to conduct an individual risk assessment with their employees, ensuring that personal risk factors are considered and, where identified, control measures are put in place to reduce their level of risk when returning to the workplace.</p><p> </p><p>A decision on whether it is safe for an employee to return to the workplace will be based on the outcomes of those risk assessments.</p><p> </p><p>Information concerning the number of individual risk assessments for people returning to work can only be provided at disproportionate cost.</p> answering member constituency South Suffolk answering member printed James Cartlidge question first answered 24/02/2022 17:57:36 answering member 4519 label Biography information for James Cartlidge
	tabling member	4463 label Biography information for Chris Stephens

1588202

	registered interest
	date	22/02/2023
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	hansard heading	Ministry of Justice: Disability
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, what steps they have taken to operate a disability confident scheme for those seeking promotion in their Department; and how many and what proportion of those candidates who declared themselves as having a disability and who applied under the scheme were (a) interviewed and (b) promoted in (i) 2021 and (ii) 2022.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	150539
	answer	answer is ministerial correction date of answer 02/03/2023 answer text <p>The Ministry of Justice is a Disability Confident Scheme Leader and operates at Level 3; the highest level a department can be accredited at.</p><p> </p><p>As required under the Scheme, MoJ operate a Disability Confident Interview Scheme. Candidates with a disability have an option to opt-in and out of the scheme, which is in place for all advertised roles and applies to all candidates, including those internally in MoJ and Civil Service applying on lateral transfer or on promotion.</p><p> </p><p>Unfortunately, the MoJ does not currently analyse application data on Disability Confident candidates specifically applying for promotion and lateral transfer opportunities. In order to retrieve the data as requested, we would need to perform a matching process between monthly staff records and application data. The data covering the MoJ would be a substantial amount to review and would therefore exceed the appropriate cost limit.</p> answering member constituency Finchley and Golders Green answering member printed Mike Freer grouped question UIN 151326 question first answered 02/03/2023 17:24:15 answering member 4004 label Biography information for Mike Freer
	tabling member	4463 label Biography information for Chris Stephens

1588612

	registered interest
	date	23/02/2023
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	hansard heading	Ministry of Justice: Disability
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, what steps they have taken in their Department to operate the Disability Confident employer scheme for those seeking a lateral transfer; and how many and what proportion of candidates who declared themselves as having a disability and who applied under that scheme where (a) interviewed and (b) laterally transferred in (i) 2021 and (ii) 2022.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	151326
	answer	answer is ministerial correction date of answer 02/03/2023 answer text <p>The Ministry of Justice is a Disability Confident Scheme Leader and operates at Level 3; the highest level a department can be accredited at.</p><p> </p><p>As required under the Scheme, MoJ operate a Disability Confident Interview Scheme. Candidates with a disability have an option to opt-in and out of the scheme, which is in place for all advertised roles and applies to all candidates, including those internally in MoJ and Civil Service applying on lateral transfer or on promotion.</p><p> </p><p>Unfortunately, the MoJ does not currently analyse application data on Disability Confident candidates specifically applying for promotion and lateral transfer opportunities. In order to retrieve the data as requested, we would need to perform a matching process between monthly staff records and application data. The data covering the MoJ would be a substantial amount to review and would therefore exceed the appropriate cost limit.</p> answering member constituency Finchley and Golders Green answering member printed Mike Freer grouped question UIN 150539 question first answered 02/03/2023 17:24:16 answering member 4004 label Biography information for Mike Freer
	tabling member	4463 label Biography information for Chris Stephens

1150575

	registered interest
	date	17/10/2019
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	hansard heading	Ministry of Justice: Equal Pay
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, how many equal pay reviews there have been in his Department since 2010; what the dates were of those reviews; and whether his Department plans to undertake an equal pay review in 2019.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	1726
	answer	answer is ministerial correction date of answer 23/10/2019 answer text <p>The Ministry of Justice conducts regular equality impact assessments on all proposed pay and policy changes and implementation. The MoJ operates a pay and grading structure where pay is defined by job weight and content.</p><p> </p><p>HMPPS is responsible for preparing and submitting the Government’s annual evidence on Prison Officer’s pay to the independent Prison Service Pay Review Body. As part of this process, HMPPS looks at all equality issues based on the proposals and monitor the diversity of the remit group from available data. A full review was conducted in 2012 which resulted in the introduction of a new pay and grading structure and new ways of working (Fair and Sustainable) for Prison Officer grades. Fair and Sustainable was introduced to support pay equality, with salary determined by the requirements of the role based on the Job description.</p><p> </p><p>An Equality Impact Assessment on pay in the National Probation Service was carried out in September 2018 as part of a project to reform its pay structure.</p> answering member constituency Croydon South answering member printed Chris Philp question first answered 23/10/2019 15:51:35 answering member 4503 label Biography information for Chris Philp
	tabling member	4463 label Biography information for Chris Stephens

1569018

	registered interest
	date	20/01/2023
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	hansard heading	Ministry of Justice: Equality
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, what steps he is taking to ensure his Department complies with section 2.1.6 of the Civil Service Management Code; and whether that monitoring data gathered is shared with union representatives.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	128664
	answer	answer is ministerial correction date of answer 30/01/2023 answer text <p>People related data is fundamental to monitoring the effectiveness of our policies and making people related decisions. The MoJ is a data-driven department and our workforce data is collated through a number of different mechanisms including from our HR System (SOP), our recruitment system (Oleeo) and the annual People Survey.</p><p>The Ministry of Justice collects data on age, gender, ethnic origin and disability as part of the application process. This diversity data is analysed quarterly to produce internal reporting on the outcomes of the recruitment process for each group. Data on gender, ethnic origin and disability for HMPPS recruitment outcomes are published externally every six months in the HM Prison and Probation Service workforce quarterly.</p><p>We collect protected characteristic diversity data from staff on our HR system.  Using this we produce a variety of internal management information that we use within MoJ to monitor fairness of processes.</p><p>This data is routinely shared across MoJ to help inform tactical, operational and strategic people related decision and to monitor and evaluate our policies and the decisions that have been made.</p><p>In England, in addition to the general duty, all public bodies have specific duties to publish annual equality information and prepare and publish equality objectives at least every four years, which the Ministry of Justice makes available in the public domain.</p><p>To comply with the specific duties of the Equality Act (PSED, 2010), MoJ staff in post diversity information is published in the annual Civil Service Statistics data tables. Key staff diversity figures are also included in the MoJ Annual Report and Accounts (ARA).</p><p>MoJ shares data (referenced in 2.1.6 of the Civil Service Management Code) with its recognised Trade Unions as part of regular engagement and statutory obligations</p> answering member constituency Finchley and Golders Green answering member printed Mike Freer question first answered 30/01/2023 13:54:57 answering member 4004 label Biography information for Mike Freer
	tabling member	4463 label Biography information for Chris Stephens

1147585

	registered interest
	date	01/10/2019
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	hansard heading	Ministry of Justice: Ethnic Groups
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, how many and what proportion of staff who applied for promotion within his Department from 1 September 2018 to 1 September 2019 and who identified as (a) BAME and (b) White, were successful by each grade in his Department.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	292943
	answer	answer is ministerial correction date of answer 07/10/2019 answer text <p>The available information relating to the request is provided below and in the attached table.</p><p> </p><p>Number of internal<sup>3 </sup>applicants<sup>8</sup> known to have applied for promotion<sup>1</sup> into the Ministry of Justice (excluding HMPPS<sup>2</sup>), by ethnicity and grade of post advertised, for recruitment campaigns closed<sup>5</sup> between 1 July 2018 and 30 June 2019 inclusive<sup>4</sup>:</p><p> </p><table><tbody><tr><td rowspan="2"><p>Ethnicity</p></td><td colspan="6"><p>Number of applications made on promotion<sup>1</sup>, by grade of post</p></td></tr><tr><td><p>Bands A-E<sup>9</sup></p></td><td><p>Band A<sup>7</sup></p></td><td><p>Band B</p></td><td><p>Band C</p></td><td><p>Band D</p></td><td><p>Band E</p></td></tr><tr><td><p>All</p></td><td><p>9,592</p></td><td><p>1,515</p></td><td><p>1,916</p></td><td><p>3,008</p></td><td><p>2,897</p></td><td><p>256</p></td></tr><tr><td><p>BAME</p></td><td><p>3,829</p></td><td><p>480</p></td><td><p>740</p></td><td><p>1,320</p></td><td><p>1,203</p></td><td><p>86</p></td></tr><tr><td><p>White</p></td><td><p>5,091</p></td><td><p>897</p></td><td><p>1,017</p></td><td><p>1,496</p></td><td><p>1,525</p></td><td><p>156</p></td></tr><tr><td><p>Not declared</p></td><td><p>672</p></td><td><p>138</p></td><td><p>159</p></td><td><p>192</p></td><td><p>169</p></td><td><p>14</p></td></tr></tbody></table><p> </p><table><tbody><tr><td rowspan="2"><p>Ethnicity</p></td><td colspan="6"><p>Number of successful<sup>6</sup> applications made on promotion<sup>1</sup>, by grade of post</p></td></tr><tr><td><p>Bands A-E<sup>9</sup></p></td><td><p>Band A<sup>7</sup></p></td><td><p>Band B</p></td><td><p>Band C</p></td><td><p>Band D</p></td><td><p>Band E</p></td></tr><tr><td><p>All</p></td><td><p>932</p></td><td><p>117</p></td><td><p>185</p></td><td><p>247</p></td><td><p>346</p></td><td><p>37</p></td></tr><tr><td><p>BAME</p></td><td><p>234</p></td><td><p>17</p></td><td><p>39</p></td><td><p>67</p></td><td><p>104</p></td><td><p>7</p></td></tr><tr><td><p>White</p></td><td><p>660</p></td><td><p>95</p></td><td><p>137</p></td><td><p>169</p></td><td><p>230</p></td><td><p>29</p></td></tr><tr><td><p>Not declared</p></td><td><p>38</p></td><td><p>5</p></td><td><p>9</p></td><td><p>11</p></td><td><p>12</p></td><td><p>1</p></td></tr></tbody></table><p> </p><table><tbody><tr><td rowspan="2"><p>Ethnicity</p></td><td colspan="6"><p>Percentage of applications submitted that were successful in the recruitment process</p></td></tr><tr><td><p>Bands A-E<sup>9</sup></p></td><td><p>Band A<sup>7</sup></p></td><td><p>Band B</p></td><td><p>Band C</p></td><td><p>Band D</p></td><td><p>Band E</p></td></tr><tr><td><p>All</p></td><td><p>10%</p></td><td><p>8%</p></td><td><p>10%</p></td><td><p>8%</p></td><td><p>12%</p></td><td><p>14%</p></td></tr><tr><td><p>BAME</p></td><td><p>6%</p></td><td><p>4%</p></td><td><p>5%</p></td><td><p>5%</p></td><td><p>9%</p></td><td><p>8%</p></td></tr><tr><td><p>White</p></td><td><p>13%</p></td><td><p>11%</p></td><td><p>13%</p></td><td><p>11%</p></td><td><p>15%</p></td><td><p>19%</p></td></tr><tr><td><p>Not declared</p></td><td><p>6%</p></td><td><p>4%</p></td><td><p>6%</p></td><td><p>6%</p></td><td><p>7%</p></td><td><p>7%</p></td></tr></tbody></table> answering member constituency Croydon South answering member printed Chris Philp question first answered 07/10/2019 16:19:10 answering member 4503 label Biography information for Chris Philp
	tabling member	4463 label Biography information for Chris Stephens

1688574

	registered interest
	date	08/02/2024
	answering body	Ministry of Justice
	answering dept id	54
	answering dept short name	Justice
	answering dept sort name	Justice
	hansard heading	Ministry of Justice: Health and Safety
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the Secretary of State for Justice, whether all (a) buildings and (b) workplaces staff from their Department occupy have a suitable and sufficient risk assessment under Section 3 of the Management of Health and Safety at Work Regulations 1999.
	tabling member constituency	Glasgow South West
	tabling member printed	Chris Stephens
	uin	13758
	answer	answer is ministerial correction date of answer 19/02/2024 answer text <p>The Ministry of Justice has a Health and Safety policy and Occupational Health and Safety Management System in place, which requires suitable and sufficient risk assessments to ensure all occupational health and safety hazards and risks are adequately identified, assessed, controlled and monitored.</p> answering member constituency Finchley and Golders Green answering member printed Mike Freer question first answered 19/02/2024 16:03:56 answering member 4004 label Biography information for Mike Freer
	tabling member	4463 label Biography information for Chris Stephens