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1131046

registered interest
date	10/06/2019
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Independent Parliamentary Standards Authority: Location
house id	1
legislature	25259 pref label House of Commons
question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, for what reason the Authority did not consider locations for its offices outside London and the South-East.
tabling member constituency	Warley
tabling member printed	John Spellar
uin	262236
answer	answer is ministerial correction date of answer 20/06/2019 answer text <p>When moving offices, IPSA considered locations only in London and the South East, as evidence from other public bodies shows that organisations that relocate by a significant distance tend to lose more staff. IPSA is a small organisation and wished to retain its staff in order to continue uninterrupted its support to MPs, including regular meetings between them and their IPSA account managers, and its assurance to the public about MPs’ spending.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 20/06/2019 12:07:20 answering member 1493 label Biography information for Sir Charles Walker previous answer version 123714 answering member constituency Broxbourne answering member printed Mr Charles Walker answering member 1493 label Biography information for Sir Charles Walker
tabling member	318 label Biography information for John Spellar

1131047

registered interest
date	10/06/2019
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Independent Parliamentary Standards Authority: Offices
house id	1
legislature	25259 pref label House of Commons
question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, pursuant to the Answer of 5 June 2019 to Question 257645 on Independent Parliamentary Standards Authority: Buildings, which organisation's commercial interests would be prejudiced; and in what manner by disclosing the size of IPSA's office and the rate paid per metre.
tabling member constituency	Warley
tabling member printed	John Spellar
uin	262237
answer	answer is ministerial correction date of answer 20/06/2019 answer text <p>It is common practice for landlords to prohibit the publication of commercial agreements reached with their tenants. This is the case regarding the lease signed by IPSA and its landlord. IPSA is nonetheless a public body accountable to Parliament and its accounts are audited by the National Audit Office and scrutinised by the Speaker’s Committee for the IPSA in order to provide assurance that value for money has been obtained. The Speaker’s Committee is scheduled to meet in July 2019 to discuss IPSA’s finances and other matters.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 20/06/2019 12:09:00 answering member 1493 label Biography information for Sir Charles Walker previous answer version 123713 answering member constituency Broxbourne answering member printed Mr Charles Walker answering member 1493 label Biography information for Sir Charles Walker
tabling member	318 label Biography information for John Spellar

1128813

registered interest
date	03/06/2019
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Independent Parliamentary Standards Authority: ICT
house id	1
legislature	25259 pref label House of Commons
question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, pursuant to the Answer of 20 May 2019 to Question 253492 on Independent Parliamentary Standards Authority: ICT, what the evidential basis is for the assertion that the new system will save time for Members and their staff.
tabling member constituency	Warley
tabling member printed	John Spellar
uin	258986
answer	answer is ministerial correction date of answer 13/06/2019 answer text <p>I have asked IPSA to reply.</p><p>As the system is new, IPSA continue to work closely with MPs and their staff to help them understand how IPSA Online works, and how to realise the full benefits. We are continuing to hold group and one-to-one training in Parliament and have staff available on the phone to answer queries. IPSA are conducting a survey to gather more feedback about the new system, with plans for further improvements in due course. IPSA will report to the Speaker’s Committee for the IPSA later in the year on the overall costs and benefits of IPSA Online.</p><p>During the development of the new system, IPSA Online, IPSA carried out usability testing to look at how long a range of tasks and functions would take, compared with the old claims system. Based on this testing, IPSA found that improvements in the new system would take MPs and their staff about 30 per cent less time, due to the simplification of processes and forms. Feedback collected at training sessions also indicated that MPs’ staff expected IPSA Online to be easier and quicker to use than the old system.</p><p>MPs and their staff members will also benefit from the following time-saving changes:</p><p>- ‘Single sign-on’ capability enables MPs and their staff to access IPSA Online directly through their secure parliamentary account without an additional logon.</p><p>- The new system allows claims from different budgets to be submitted on the same form, rather than having to submit multiple forms.</p><p>- Because MPs and staff no longer need to send paper receipts and invoices to IPSA, but can scan or photograph them and upload them digitally onto the system, we can process and reimburse claims more quickly.</p><p>- Staff members can now be reimbursed directly by IPSA for their own expenses, so that MPs no longer need to wait to pay staff once they themselves have been reimbursed.</p><p>- Additional information is available to them directly, for example on the amounts left in budgets and the status of any repayments or amounts owed, so MPs and their staff no longer need to wait for a monthly financial statement or contact IPSA staff to ask about these issues.</p><p>- MPs and their staff are now able to amend their personal details, including any change of name or address, on the new system themselves, without needing to submit a form to IPSA</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 13/06/2019 14:53:00 answering member 1493 label Biography information for Sir Charles Walker previous answer version 121410 answering member constituency Broxbourne answering member printed Mr Charles Walker answering member 1493 label Biography information for Sir Charles Walker
tabling member	318 label Biography information for John Spellar

1128446

registered interest
date	23/05/2019
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Independent Parliamentary Standards Authority: Buildings
house id	1
legislature	25259 pref label House of Commons
question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, pursuant to the Answer of 20 May 2019 to Question 253493 on Independent Parliamentary Standards Authority: Location, how many staff are located in the new premises at 85 Strand; how much floor space those staff occupy; at what rate per square metre; which locations were considered outside London for new premises; and what the comparable cost would have been in locating those staff outside London.
tabling member constituency	Warley
tabling member printed	John Spellar
uin	257645
answer	answer is ministerial correction date of answer 05/06/2019 answer text <p>I have asked IPSA to reply.</p><p>IPSA currently has 69 members of staff. It included in its office requirements space for up to 76 staff in order to provide flexibility for periods where there is a higher volume of work and therefore a need for additional temporary staff, such as General Election periods.</p><p>To disclose the size of the office or rate paid per square metre would be prejudicial to commercial interests. IPSA’s annual accounts are laid in Parliament and published each year, and will provide information about operational costs.</p><p>Before choosing its offices at 85 Strand, IPSA considered potential premises in Croydon and Milton Keynes, as well as Stratford and Canary Wharf in London, but determined that the selected location provided the prospect of better support to MPs and better value for money for the taxpayer.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 05/06/2019 09:35:36 answering member 1493 label Biography information for Sir Charles Walker
tabling member	318 label Biography information for John Spellar

1126071

registered interest
date	13/05/2019
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Independent Parliamentary Standards Authority: ICT
house id	1
legislature	25259 pref label House of Commons
question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, pursuant to the Answer of 7 May 2019 to Question 249206 on Members: Allowances, what the (a) forecast and (b) final cost was of the new IPSA IT system; and what assessment was made of additional costs that would be incurred by MPs' staff to work on the new system.
tabling member constituency	Warley
tabling member printed	John Spellar
uin	253492
answer	answer is ministerial correction date of answer 20/05/2019 answer text <p>I have asked IPSA to reply.</p><p>The original April 2016 business case for IPSA’s new IT system, IPSA Online, estimated a cost of £4.641 million. At that time, IPSA expected the programme to be completed in 2017-18. The full costs of the system are now forecast to be £8.253 million.</p><p>The increase in cost was due in part to the unexpected General Election of June 2017 which diverted all IPSA work for up to nine months to supporting MPs who left or joined parliament, and increased supplier costs. Costs also increased following our change of suppliers in September 2018 to improve the quality of IPSA’s IT support. IPSA also spent longer than anticipated on testing the new system so that IPSA could have confidence that it would be fully secure and free of technical problems. The increases in cost have been partly mitigated by savings elsewhere in IPSA’s budget.</p><p>The new system administers MPs’ pay and business costs more efficiently and effectively, providing improved support to MPs and their staff while saving taxpayers’ money. MPs and their staff will benefit from these improvements by being able to access information and make changes to their staffing budget or office leases without needing to contact IPSA staff. They can now also access IPSA’s system directly through their secure parliamentary digital account without an additional logon. MPs and staff no longer need to send IPSA paper receipts and invoices through the post, but can scan and photograph them and upload them to IPSA digitally. The new system can also reimburse MPs’ staff directly rather than via the MP. On the basis of the experience so far, IPSA estimate that MPs will need to spend around 30 per cent less time overall on the new system than they did on the old one.</p><p>However, IPSA recognise that many MPs and their staff still need to get used to the new system. IPSA are therefore conducting group and one-to-one training in Parliament and have staff available on the phone to answer queries. IPSA are putting on more such training sessions in response to demand, with a regular presence in Portcullis House.</p><p>IPSA will shortly conduct a survey to gather more feedback about the new system, with plans for further improvements in due course. IPSA will report to the Speaker’s Committee for the IPSA later in the year on the overall costs and benefits of IPSA Online.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 20/05/2019 12:41:32 answering member 1493 label Biography information for Sir Charles Walker
tabling member	318 label Biography information for John Spellar

1126072

registered interest
date	13/05/2019
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Independent Parliamentary Standards Authority: Buildings
house id	1
legislature	25259 pref label House of Commons
question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, what the cost has been of the move by IPSA to new premises in central London; and what assessment was made of the potential merits of moving the organisation to a cheaper location outside London.
tabling member constituency	Warley
tabling member printed	John Spellar
uin	253493
answer	answer is ministerial correction date of answer 20/05/2019 answer text <p>I have asked IPSA to reply.</p><p>IPSA moved into new office premises at 85 Strand in March 2019. The forecasted cost of this move is £732,900. This budget was approved by the Speaker’s Committee for the IPSA in January 2018. IPSA’s Annual Accounts for the 2018-19 financial year are being finalised and will be laid in Parliament in November. The Speaker’s Committee will have an opportunity to scrutinise this and other expenditure.</p><p>After reviewing properties on the market, the offices selected met IPSA’s criteria and offered the best value for money to the taxpayer over the long term, with competitive running cost over the life of the lease after completing initial fit-out work. Locations outside of London were considered. IPSA concluded that basing IPSA’s office in London and within reasonable distance of Parliament would ensure that IPSA can provide a better support to MPs and their staff, including regular meetings between them and their IPSA account managers.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 20/05/2019 12:40:18 answering member 1493 label Biography information for Sir Charles Walker
tabling member	318 label Biography information for John Spellar

1123862

registered interest
date	30/04/2019
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Members: Allowances
house id	1
legislature	25259 pref label House of Commons
question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, what involvement did the Speaker's committee had in the formulation of the new claims system for hon. Members' allowances.
tabling member constituency	Warley
tabling member printed	John Spellar
uin	249206
answer	answer is ministerial correction date of answer 07/05/2019 answer text <p>As part of its role to approve IPSA’s Estimate, in March 2016, the Speaker’s Committee approved funds for a wide-ranging improvement programme, including plans for a new IT system, IPSA Online. This took into account longstanding feedback from MPs and their staff about the need to modernise and improve IPSA’s systems and processes. In subsequent years, the Speaker’s Committee has scrutinised progress on this programme via the annual Estimate approval process, as well as other formal and informal updates.</p><p>The Speaker’s Committee had no direct input into the design of IPSA Online, but has received regular updates on the key features of the system and IPSA’s plans for engagement and training activities.</p><p>More generally, IPSA engaged with MPs and staff members throughout the development of IPSA Online through activities including surveys, meetings, usability testing and training sessions, in order to take account of their needs and preferences. IPSA is committed to ongoing liaison with MPs and their staff to gain further feedback on the new system now that it has been launched.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 07/05/2019 13:23:15 answering member 1493 label Biography information for Sir Charles Walker
tabling member	318 label Biography information for John Spellar

1083652

registered interest
date	07/03/2019
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Members: Finance
house id	1
legislature	25259 pref label House of Commons
question text	To ask The Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, if the Committee will undertake a survey of hon. Members on the (a) cost and (b) resources allocated by hon. Members to responding to e-mails from (i) 38 Degrees and (ii) other campaigning organisations; and if he will make a statement.
tabling member constituency	Edinburgh South
tabling member printed	Ian Murray
uin	229668
answer	answer is ministerial correction date of answer 14/03/2019 answer text <p>The Independent Parliamentary Standard Authority (IPSA) was established to ensure MPs have the funding and support they need to conduct their parliamentary duties effectively. IPSA is also responsible for setting the level of the MPs’ Staffing Budget and for periodically consulting on all aspects of its expenses scheme, including on Members’ staff expenditure. At these times, Members and others are invited to respond to IPSA’s consultations and to suggest amendments to its scheme.</p><p>It is for individual MPs themselves to decide how their own staffing arrangements best support their work and how they respond to campaigning organisations such as 38 Degrees.</p><p>In respect of oversight of IPSA’s budgets, the Speaker’s Committee for the Independent Parliamentary Standards Authority is in place to approve its annual estimates of resources. In addition, the Administration Committee meets representatives from IPSA to consider its support for Members and the way it operates its scheme.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 14/03/2019 15:04:11 answering member 1493 label Biography information for Sir Charles Walker
tabling member	3966 label Biography information for Ian Murray

984361

registered interest
date	09/10/2018
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Parental Leave
house id	1
legislature	25259 pref label House of Commons
question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, what assessment has been made of the effect of IPSA's family leave policy on the (a) provision of adequate office arrangements for Members and (b)(i) physical and (ii) mental health of parliamentary staff returning from such leave.
tabling member constituency	Strangford
tabling member printed	Jim Shannon
uin	177316
answer	answer is ministerial correction date of answer 11/10/2018 answer text <p>I have asked the Independent Parliamentary Standards Authority to reply.</p><p>Letter from Marcial Boo, chief executive of IPSA, 10 October 2018:</p><p>The Independent Parliamentary Standards Authority (IPSA) provides Family Leave Guidance in relation to staff employed by MPs, a copy of which can be found on our website at: <a href="https://protect-eu.mimecast.com/s/QKKeCvlGAf2N028cQYpib?domain=theipsa.org.uk" target="_blank">http://www.theipsa.org.uk/ipsa-for-mps/guidance</a>.</p><p>This document provides guidance on maternity leave, paternity leave, adoption leave, shared parental leave, KIT/SPLIT days and caring leave. This is not a policy, but guidance to MPs on the statutory entitlements. As the legal employers of their staff, MPs are responsible for matters of individual staffing arrangements, such as approving instances of family leave and ensuring that they comply with relevant employment legislation.</p><p>As the document is guidance rather than a policy, and relates only to the statutory entitlements, we have not undertaken any specific assessment of its effects. However, IPSA encourages responsible employment and any necessary expenditure by MPs on the health and welfare of their staff, including their mental health. MPs can claim the cost of staff health and welfare costs, such as occupational health assessments, from their staffing budgets. We also undertake Equality Impact Assessments (EIA) in relation to major changes to our Scheme of MPs’ Business Costs and Expenses. We last undertook an EIA in March 2017 which concluded that changes proposed to our Scheme were likely to have a small positive impact on MPs’ staff in relation to pregnancy and maternity. A copy of that report can be found on our website at: <a href="https://protect-eu.mimecast.com/s/fz7eCwVJBfA8ZAxIqtIAt?domain=theipsa.org.uk" target="_blank">http://www.theipsa.org.uk/publications/consultations/review-of-the-mps-scheme-of-business-costs-and-expenses</a>.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 11/10/2018 09:15:05 answering member 1493 label Biography information for Sir Charles Walker
tabling member	4131 label Biography information for Jim Shannon

868490

registered interest
date	21/03/2018
answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept id	90
answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
hansard heading	Members' Constituency Work
house id	1
legislature	25259 pref label House of Commons
question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, if the Committee will make representations to the Independent Parliamentary Standards Authority on the need for additional financial provision to cover the increase in Members' constituency caseloads as a result of preparations for the UK leaving the EU.
tabling member constituency	Bristol West
tabling member printed	Thangam Debbonaire
uin	133710
answer	answer is ministerial correction date of answer 28/03/2018 answer text <p>The Independent Parliamentary Standards Authority (IPSA) regulates and funds MPs’ business costs and expenses. As part of this role, IPSA sets a maximum budget from which MPs can fund their staffing costs. This is based on an average of four full-time-equivalent staff members, although each MP can choose to deploy this budget to suit their own staffing needs.</p><p>MPs’ budgets are reviewed each year. In 2012, the staffing budget was increased by 25% for London Area MPs and by 19% for non-London Area MPs, in part to allow MPs to employ more staff to support their work with constituents. In April 2018, the staffing budget will increase by a further 1.8% to allow for staff pay rises.</p><p>In addition, MPs may request to increase their budget if they provide evidence of having incurred unforeseen, exceptional costs. Such requests for contingency funding are considered on a case-by-case basis. If any MP finds that their constituency caseload has increased to an unmanageable level as a result of preparations for the UK leaving the EU (or another exceptional issue), they may apply for an increase to their staffing budget in this way.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 28/03/2018 09:47:57 answering member 1493 label Biography information for Sir Charles Walker
tabling member	4433 label Biography information for Thangam Debbonaire