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1128813

	registered interest
	date	03/06/2019
	answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
	answering dept id	90
	answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
	answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
	hansard heading	Independent Parliamentary Standards Authority: ICT
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, pursuant to the Answer of 20 May 2019 to Question 253492 on Independent Parliamentary Standards Authority: ICT, what the evidential basis is for the assertion that the new system will save time for Members and their staff.
	tabling member constituency	Warley
	tabling member printed	John Spellar
	uin	258986
	answer	answer is ministerial correction date of answer 13/06/2019 answer text <p>I have asked IPSA to reply.</p><p>As the system is new, IPSA continue to work closely with MPs and their staff to help them understand how IPSA Online works, and how to realise the full benefits. We are continuing to hold group and one-to-one training in Parliament and have staff available on the phone to answer queries. IPSA are conducting a survey to gather more feedback about the new system, with plans for further improvements in due course. IPSA will report to the Speaker’s Committee for the IPSA later in the year on the overall costs and benefits of IPSA Online.</p><p>During the development of the new system, IPSA Online, IPSA carried out usability testing to look at how long a range of tasks and functions would take, compared with the old claims system. Based on this testing, IPSA found that improvements in the new system would take MPs and their staff about 30 per cent less time, due to the simplification of processes and forms. Feedback collected at training sessions also indicated that MPs’ staff expected IPSA Online to be easier and quicker to use than the old system.</p><p>MPs and their staff members will also benefit from the following time-saving changes:</p><p>- ‘Single sign-on’ capability enables MPs and their staff to access IPSA Online directly through their secure parliamentary account without an additional logon.</p><p>- The new system allows claims from different budgets to be submitted on the same form, rather than having to submit multiple forms.</p><p>- Because MPs and staff no longer need to send paper receipts and invoices to IPSA, but can scan or photograph them and upload them digitally onto the system, we can process and reimburse claims more quickly.</p><p>- Staff members can now be reimbursed directly by IPSA for their own expenses, so that MPs no longer need to wait to pay staff once they themselves have been reimbursed.</p><p>- Additional information is available to them directly, for example on the amounts left in budgets and the status of any repayments or amounts owed, so MPs and their staff no longer need to wait for a monthly financial statement or contact IPSA staff to ask about these issues.</p><p>- MPs and their staff are now able to amend their personal details, including any change of name or address, on the new system themselves, without needing to submit a form to IPSA</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 13/06/2019 14:53:00 answering member 1493 label Biography information for Sir Charles Walker previous answer version 121410 answering member constituency Broxbourne answering member printed Mr Charles Walker answering member 1493 label Biography information for Sir Charles Walker
	tabling member	318 label Biography information for John Spellar

1131046

	registered interest
	date	10/06/2019
	answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
	answering dept id	90
	answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
	answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
	hansard heading	Independent Parliamentary Standards Authority: Location
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, for what reason the Authority did not consider locations for its offices outside London and the South-East.
	tabling member constituency	Warley
	tabling member printed	John Spellar
	uin	262236
	answer	answer is ministerial correction date of answer 20/06/2019 answer text <p>When moving offices, IPSA considered locations only in London and the South East, as evidence from other public bodies shows that organisations that relocate by a significant distance tend to lose more staff. IPSA is a small organisation and wished to retain its staff in order to continue uninterrupted its support to MPs, including regular meetings between them and their IPSA account managers, and its assurance to the public about MPs’ spending.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 20/06/2019 12:07:20 answering member 1493 label Biography information for Sir Charles Walker previous answer version 123714 answering member constituency Broxbourne answering member printed Mr Charles Walker answering member 1493 label Biography information for Sir Charles Walker
	tabling member	318 label Biography information for John Spellar

1131047

	registered interest
	date	10/06/2019
	answering body	Speaker's Committee for the Independent Parliamentary Standards Authority
	answering dept id	90
	answering dept short name	Speaker's Committee for the Independent Parliamentary Standards Authority
	answering dept sort name	Speaker's Committee for the Independent Parliamentary Standards Authority
	hansard heading	Independent Parliamentary Standards Authority: Offices
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the hon. Member for Broxbourne, representing the Speaker's Committee for the Independent Parliamentary Standards Authority, pursuant to the Answer of 5 June 2019 to Question 257645 on Independent Parliamentary Standards Authority: Buildings, which organisation's commercial interests would be prejudiced; and in what manner by disclosing the size of IPSA's office and the rate paid per metre.
	tabling member constituency	Warley
	tabling member printed	John Spellar
	uin	262237
	answer	answer is ministerial correction date of answer 20/06/2019 answer text <p>It is common practice for landlords to prohibit the publication of commercial agreements reached with their tenants. This is the case regarding the lease signed by IPSA and its landlord. IPSA is nonetheless a public body accountable to Parliament and its accounts are audited by the National Audit Office and scrutinised by the Speaker’s Committee for the IPSA in order to provide assurance that value for money has been obtained. The Speaker’s Committee is scheduled to meet in July 2019 to discuss IPSA’s finances and other matters.</p> answering member constituency Broxbourne answering member printed Mr Charles Walker question first answered 20/06/2019 12:09:00 answering member 1493 label Biography information for Sir Charles Walker previous answer version 123713 answering member constituency Broxbourne answering member printed Mr Charles Walker answering member 1493 label Biography information for Sir Charles Walker
	tabling member	318 label Biography information for John Spellar

1623660

	registered interest
	date	25/04/2023
	answering body	House of Commons Commission
	answering dept id	18
	answering dept short name	House of Commons Commission
	answering dept sort name	House of Commons Commission
	hansard heading	Members' Constituency Work
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the hon. Member for Broxbourne, representing the House of Commons Commission, whether the Commission is taking steps to enable retiring or defeated hon. Members to legally transfer their casework files to their successors.
	tabling member constituency	Warley
	tabling member printed	John Spellar
	uin	182485
	answer	answer is ministerial correction date of answer 09/05/2023 answer text <p>Individual Members of Parliament (MPs) are data controllers and therefore are subject to the Data Protection Act 2018.</p><p>For the processing of non-sensitive personal data in relation to casework, Members can usually rely on the implied consent of a constituent.</p><p>There are additional protections for processing “special category” data because of its sensitivity. This type of data includes information revealing a person’s racial origin, ethnic origin, health details, sexual orientation, and political and philosophical beliefs.</p><p>For MPs, paragraphs 23 and 24 of Schedule 1 of the 2018 Act have two main functions that apply when a constituent has contacted them:</p><p /><ul><li>Paragraph 23 sets out when a Member of Parliament (or someone acting with their authority) can process certain “special category” data about an individual, in the course of the Member’s “functions as a representative” (e.g. constituency casework), without having to establish explicit consent.</li><li>Paragraph 24 allows, but does not require, others (e.g. agencies or organisations) who are contacted by Members to disclose special category personal data to them where this is necessary to help with their functions, without having to obtain the explicit consent of the individual concerned.</li></ul><p><br>Whilst provisions have been made within the Act that recognise the key role Members have in supporting constituents, the legislation also ensures the continued right of an individual over their own data. This will therefore continue to mean that individuals should have the right to decide on whether their data is transferred to a members’ successor following a General Election.</p><p>As the House is not responsible for personal data processed by MPs (constituents' data, staff data, etc.) this is not a matter for the Commission. However, the Commission is aware that the issue has been raised by the Chair of the Administration Committee, and the House Administration will continue to raise with others the challenges of dealing with casework data as well as support the processes as far as possible.</p> answering member constituency Broxbourne answering member printed Sir Charles Walker question first answered 09/05/2023 17:46:18 answering member 1493 label Biography information for Sir Charles Walker previous answer version 72533 answering member constituency Broxbourne answering member printed Sir Charles Walker answering member 1493 label Biography information for Sir Charles Walker
	tabling member	318 label Biography information for John Spellar

1605126

	registered interest
	date	17/03/2023
	answering body	House of Commons Commission
	answering dept id	18
	answering dept short name	House of Commons Commission
	answering dept sort name	House of Commons Commission
	hansard heading	Parliamentary Estate: Drinks
	house id	1
	legislature	25259 pref label House of Commons
	question text	To ask the hon. Member for Broxbourne, representing the House of Commons Commission, whether the Commission is taking steps to increase the availability of beverages produced in the UK on the Parliamentary estate.
	tabling member constituency	Warley
	tabling member printed	John Spellar
	uin	167999
	answer	answer is ministerial correction date of answer 27/03/2023 answer text <p>The catering service, alongside the Parliamentary procurement team, is working to increase availability of UK products. It sells regional products, promoting where availability allows and collaborating with suppliers. As an example, in the last year we have introduced a range of craft UK gins. I shall write to the hon. Member with more information.</p> answering member constituency Broxbourne answering member printed Sir Charles Walker question first answered 27/03/2023 16:46:32 answering member 1493 label Biography information for Sir Charles Walker previous answer version 64347 answering member constituency Broxbourne answering member printed Sir Charles Walker answering member 1493 label Biography information for Sir Charles Walker
	tabling member	318 label Biography information for John Spellar